The first portion of the records of the Toothpaste Press are arranged chronologically within an alphabetical sequence and date from 1970 to 1984. They consist of subject files, correspondence, manuscripts, financial records, and other papers relating to the daily operations and the literary output of this private press.

The 2003 and subsequent addenda are broken into series. The first series is artwork. Where it is known, a note is inserted into the folder of the book to which the artwork belongs, referring the reader to this series.The second series is made of up correspondence. Here are letters having to do with business affairs and with manuscripts for which we do not have the manuscript. The third sequence is financial, where are kept all things pertaining to the monetary matters of Coffee House Press. The fourth series is miscellaneous, into which was put anything that did not fit elsewhere, as well as query letters, "no to manuscript" letters, "no to sample" letters, and "yes to sample" letters. The fifth series is the oversize materials, where are kept the manuscripts too large to fit into regular boxes. The last series is the manuscripts, arranged alphabetically by the last name of the author. This series is broken into separate pages, with links to each page.

Since the University receives an addition for Coffee House every few years, this collection will continue to grow. We will attempt to organize this collection in a way which will accommodate this growth, however, users should be sure to familiarize themselves with the organization in order to use this collection effectively.

Large art materials are shelved in Oversized Boxes 4 and 4a at s33:17:4; very large art materials are shelved in Map Case 12, drawer 17.